As someone running a business, how many times have you found yourself in a situation when you needed a printout urgently, but had to wait till you got back to office printer? Or when you wanted a quick printout of an important email you were reading on your smartphone? Or forwarding a document to someone at the office who does not have access to a PC? More times than you can count, right?
Going by the demands of managing businesses in today’s fast-paced economy, it is not always possible or even practical to prevent the flow of information between your business and your customer just because you don’t have a printer handy.
The modern office worker can expect to spend as much time outside the office transacting with customers as he does now in the office. With email on demand and cloud-based storage for easy retrieval of documents from anywhere, why should printing be any less accessible?
Thankfully, advances in printing technology and connectivity have now made anywhere, anytime printing possible so that business owners and employees can send critical business information to their customers in real time. Mobile printing technology is at the forefront of making information access simple and useful; enabling any business to print information from mobile phones, tablet PCs and your laptop. There’s really no excuse to not print on-the-go anymore.
In its simplest form, all you need is a printer that connects to the web and features a technology that allows you to send files for printing wirelessly. There are however printers available that receive files over email – they have a dedicated email address that you can send your files to. The proposition is simple: if you can e-mail it, you can print it. Imagine being able to output a contract to the office printer while you are driving to work, simply by sending an email to your printer? From attachments like word documents, presentations, excel sheets, to photographs, a single mail to the printer’s email address is all it takes for the printout to emerge. What’s more, the printer even replies back with a message confirming the documents are printed!
Another option is to use HP Wireless Direct —an innovation by leading printer manufacturer, Hewlett Packard. Wireless Direct bypasses limitations in WiFi printing technology, and let’s you print from any Wi-Fi capable device – including smart phones, tablets, or computers – directly to your printer, without using any intermediary wireless router or access point. The printer itself is capable of making a wireless connection directly with the device.
There are several benefits to printing on-the go:
- Save crucial time: You have an important presentation to make to a potential customer and can’t reach the office in time to print the slides or handouts. Using a Wireless Direct-enabled printer, you can send the PPT file directly, and the printouts will be ready and waiting in the printer’s output tray.
- Improve client relationships: Once you have won a customer deal and have a new client on board, you may choose to let them send important documents to be printed directly to your printer’s e-mail address, so that anyone from your office can pick up and act on these, and critical work does not get held up in your or any team-member’s absence.
- Go mobile and work from anywhere: On-the-go printing allows you to be more productive. You can now print and share documents like itineraries, directions, purchase confirmations, and more, right from your mobile device, without the need to use a laptop.
- Save on resources: If you are happy managing your work from your tablet or smartphone, a web-connected printer with mobile printing facility is all you need to stay productive.
- These are just a few examples of the possibilities that on-the-go printing brings to a business. Do you have any ideas or tips to share with other readers? Please share your thoughts in the comments below.
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